Title: Part-time Office/Administrative Assistant

Department:                      Administrative

Position Supports:           Principals and project managers

Position Reports To:       Principals Ted Bartelt, PE and Glenn Zeblo, PE

Job Summary and Work Environment

Provides administrative support of office functions including business and business development functions. Able to work with minimal direction. Has thorough knowledge of company policies and practices. Responsibilities include daily office functions such as proposal development, scheduling meetings, word processing, and providing administrative support to managers.

Education and Experience:

Community college degree and 5+ years of experience as an office administrator and/or human resources administrator. Must be self-motivated with knowledge and experience within the NCDOT and A/E Industry.  Proven organizational skills and the ability to perform multiple tasks each day; highly developed written and oral communications and interpersonal skills; proficient in Microsoft Office – Word, Excel, and Power Point. Working knowledge of Adobe InDesign is a plus.

Job Responsibilities & Duties

Office administration (30%):

  • Answer phones and messaging

  • Clerical support: copying, mailings, scanning, email notifications

  • Opening, dating, and distributing mail

  • Maintaining office supplies and printing needs

  • Negotiating with vendors

  • Electronic and paper filing

  • Assist with scheduling meetings, vacations, reminders, and events

  • Coordinate with Building Manager regarding cleaning and maintenance issues

  • Coordinate seminars and lunch and learn sessions

 General business (70%):

  • Assist in annual business and professional liability insurance renewals

  • Assist in the renewal of company licenses and employee licenses

  • Assist in the updating or renewal of federal requirements including SAM and IPP

  • Assist in the renewal of the online NCDOT prequalification

  • Assist in obtaining certificates of insurance and W-9s for clients

  • Assist in the scheduling of maintenance and repair for company vehicles

  • Maintain and update client contact information

  • Assist with tracking and updating leads and opportunities

  • Assist with the preparation of proposals and RFQs

  • Assist with planning sessions, annual, quarterly, and monthly meetings

To apply: Please download the application (PDF document), complete it and save it to your computer, and return it with your resume, by e-mail .